How to choose the right office space

14.04.2015

How to choose the right office space

Have you decided to start your own business? Does your company plan to move? In this case, you face the question: how to choose a room for a new office? Let's see what you need to know to make the most correct choice.

 

The choice of building for office

 

Given the nature of the company, you need to determine: how you want to see your office, where it should be located, the approximate area and layout, the cost of rent or purchase of premises.

 

To date, renting space is the best option. It remains only to choose in which building: residential or non-residential, business center or in a multifunctional complex.

 

Business centers, as a rule, have a convenient location, attractive appearance, all communications for productive work. If you, for example, are engaged in commercial activities without any production, an office in a large business center would be the most suitable option.

 

Non-residential premises can serve, for example,a good office for a tourist or security agency, and multifunctional complexes have all the conditions for locating a business in the service sector (entertainment, food).

 

There is also such a thing as "home office". This option will significantly save money, but it is more suitable for starting a business. If you are quite serious and long-term work in a particular area, you should more thoroughly approach the search for premises.

Location

 

If the specifics of the work is aimed at regularly receiving customers, you should choose an office in the central regions and prominent places near the traffic interchange. It is necessary to take into account the presence of potential competitors nearby. Therefore, find out what kind of activity do nearby businesses.

 

It is necessary to take into account environmental factors: what is next to the building, where the windows and the front door go. If it is a shop or a hairdresser, you should choose an office in a more busy place: near stops, near train stations or on the main streets of the city. Another important point - the convenience of travel to the office.You should not equip a room that is too “hidden” among residential areas.

 

Office layout

 

Office layout is traditionally considered its calling card. Based on the number of employees and the desired office space, you need to plan the position of offices and other areas.

 

The most popular types of layouts:

  • closed- a long corridor, along which are located the offices of employees. Impractical in terms of space saving. Suitable for work in a banking institution;

  • open- one large room with many jobs, which are divided by partitions. Most often they are made of frosted glass with a separate door. The principle of Open Space. This layout is very good in enterprises related to work in the media and printing. Considered practical enough;

  • mixed- combines the closed and open. We can say that this is the golden mean, which is suitable for organizations related to commercial activities or services.

The standard office premises should include: a place for waiting and receiving visitors, personal offices of employees, a manager’s office, storage rooms, catering and personal care facilities, a dressing room, a technical floor.It is desirable to arrange warehouse and technical premises rather far off, but is available in case of need.

 

Filling office

 

Office furniture is better to choose from good and durable materials. It should be equipped with high-quality fittings with the possibility of convenient assembly and disassembly in the event of a move.



Paying attention to the coated work surfaces, you need to know that dark gloss is not the best choice. It is better to lean in favor of light shades. They will give freshness to your interior.

 

Compliance with a sufficient level of coverage is very important for employees. The most popular in the office fluorescent lamps with a mirror grille, which are embedded in the ceiling.

 

You can also buy dimmable lights (designed for dimmed lighting), whose work is easy to adjust with the remote. This option is more expensive.

 

It is advisable to use a combined lighting: a combination of lamps of cold and warm light, the illumination of paintings (decorative lighting).


 

Telecommunications and engineering

 

Before you rent a room, you should find out the presence of all necessary communications: electricity, communications, Internet, elevators, air conditioning systems, plumbing, heating.

 

Office equipment

 

For any entrepreneur an important factor in the work of the office is a convenient telephony system, high-speed Internet and all types of office equipment: computers, printers, telephones, faxes, plotters, risographs, shredders, scanners.



The main principle when choosing office equipment - price / quality. To date, the most reliable manufacturers are considered: HP, Canon, Xerox, Sharp.

 

For example, if you are engaged in publishing, choosing a printer is a very important point. Many opt for universal devices (printer + scanner + copier), but in this case it is better to purchase a high-quality laser printer.

 

Air conditioning and ventilation systems

 

The main requirement when choosing an air conditioner is its high power and ability to cool the air in the room where a large number of people and equipment work. Perfectly fit wall and ceiling split systems. Do not forget about the natural sources of oxygen - the more plants, the better.


Another important point is the normal functioning of the ventilation systems. If you are renting an office space on several floors, you can install a phased, compact ventilation system.Its advantages:

  • on each floor the climate is maintained;
  • high reliability of the overall ventilation system of the entire building;
  • compact ventilation systems are easier to install in technical rooms;



In the case of renting an office in a high-rise building, it would be advisable to conduct insulation of external walls, ceilings, floors, and heat insulation of windows.


If the company's budget has sufficient financial resources, then modern automated equipment control systems will help minimize energy costs. They will reduce the use of hot and cold water, heat, electricity, air.


Installing an evaporator with water will significantly improve the well-being of employees and relieve the feeling of coldness in the office.

 

Office Security

 


First, you need to take care of installing a local alarm system. The entrance door to the office and other premises must be equipped with magnetic-contact sensors, and infrared sensors must be installed in the offices and corridors.


Office security may be non-stop or selective. The first option is considered more popular among entrepreneurs.

 

Secondly, it is advisable to divide the office space into sectors and set each of them to be armed using a video surveillance system. To do this, at the entrance set the video intercom. If the office is located on the lower floors, then the windows must be protected with bars.

Parking

 



If your office is located in a business center, then parking in such places is quite well equipped. It may be underground or on the ground. Ground parking is more convenient for visitors. To more accurately determine the place of parking, you need to remember the following:

  • how much it will look;
  • Is it easy to get to her;
  • possibility of control and protection;
  • Is it convenient for visitors to reach the entrance to the building?

You can consider a very convenient option of parking a rectangular shape, which will be located in front of the building.


Attitude to underground parking is different for everyone. Many fear damage to cars, as roof collapses or flooding are possible.



Advertising and navigation

In order for your office to look attractive, you need to think about how to comprehensively arrange the space inside and outside. The following types of outdoor advertising are available:

  • ordinary outdoor sign, which may contain the name and some services;
  • volumetric luminous elements, lightboxes;


For example, if you are involved in the tourism business, you need to advertise your company in the most colorful and attractive way. It should be bright windows with travel schedules, prices, photographs, addresses of famous tour operators, employees and carriers.

 

On posters and billboards, which are spread out over a large area, indicate the latest "hot" offers, announcements for next season. It is also worth doing developing your own Internet portal, which will be available set out the full range of your services. Placing advertisements on television and in the media is also a very important point.

Interior design office or navigation - are extremely necessary. Navigation in the office is of two types: functional and targeted.


Functional with signs indicates where to find stairs, elevators, technical or utility rooms, and address helps to find the right specialist.


As an additional advertisement, place racks with brochures and business cards in the office. Make a kind of "markup" in the form of bright pointers or small tablets. This will facilitate the movement around the office.

Office infrastructure

If you are renting an office in a modern business center or is it a separate room, you must have all the infrastructure elements.

 

If your company has several floors, one of them should be decorated as a room for meals. This can be a cafe, a dining room or just a self-catering room (in this case it is possible to arrange the delivery of meals to employees). Supply drinking water coolers and coffee machines. Equip a comfortable wardrobe.

 


If there is no pharmacy near you, you need to take care of your own medical center, as well as hire a doctor and buy the most necessary medicines. Instruct employees about first aid and occupational safety regulations. You should make your work environment as safe as possible.

 

It will not be superfluous to have nearby shops, hotels, cultural and entertainment facilities.

Transaction with the landlord


If you have already decided on the premises, the most important and crucial moment comes - a deal with the landlord. Decide whether to do it yourself or with the help of a real estate agency,which can guarantee you the legal literacy of registration and the conclusion of the contract.

The correct rental agreement includes:

  • clear description of the object;
  • level and time interval of the monthly rent;
  • complete details of the parties to the transaction;
  • dates of commencement and termination of cooperation;
  • specific force majeure.

Make sure that the rent is written on all items: how much and what you are going to pay for. Payments for utilities may not be registered in the contract, but included in the rent. You have the right to register them separately to see what you are going to use.

The cost of renting from different landlords may vary significantly (depending on the area, condition, location). According to lawyers, renting premises at low prices is a very risky business. In order not to get hooked on the scammers, you need to make sure that the particular building belongs to your landlord and to no one else. Then everything should be checked on the points of the contract.


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  • How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

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    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

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    How to choose the right office space

    How to choose the right office space

    How to choose the right office space

    How to choose the right office space